1. General notice
ENNHRI, the European Network of National Human Rights Institutions respects the privacy of its website “Users” and of its registered members (“Members”).
We have set up policies and procedures to make sure that personal data is processed safely and securely, in line with the new General Data Protection Regulation (GDPR), which will replace the Data Protection Directive 95/46/ec in May 2018 as the primary law regulating how companies protect EU citizens’ personal data.
2. Data collected by ENNHRI from members and external partners and how we use it
As a network and membership-based organization, it is vital to our operations to collect, maintain and manage the data of our members. ENNHRI is committed to safeguarding your privacy and only collects personally identifiable information from you if you voluntarily supply it – through filling in the membership form, though registering on the Members Area on ENNHRI.org, or in person, by registration at meetings or events. Thus, most of the data gathered was transmitted to ENNHRI voluntarily by our Members and external partners.
By becoming a member of ENNHRI, you allow ENNHRI to record and store, for the purposes mentioned above, the following information:
- Identification data, e.g. name and first name, email address and professional contact details of the legal representative and of other staff
- All communications transmitted through the Website / email / post
- Any other information voluntarily transmitted to ENNHRI by the Member for a specific purpose.
Registration on ENNHRI Members’ Area
Access to information available on or through ennhri.org website normally occurs without any need to provide personal data, e.g. name, geographical address, email address, etc. Nevertheless, in order to access the Members Area, reserved to Members and selected external stakeholders, it is necessary to provide personal data.
ENNHRI gathers the following information through the registration on its site:
- Information that identifies you as an individual; that is, your name, surname, email address, institution, function, and user name.
- You may be required to provide us additional personal data upon registration to apply for certain events or courses organized by ENNHRI and or its partners.
When you are registered on ENNHRI’s members area, we use your name and email address to send our newsletters or other specific information that we think may be relevant to you. You may choose to stop receiving our newsletter at any time by contacting us at firstname.lastname@example.org.
Registration / Participation at events
ENNHRI organizes various events, including trainings and capacity building activities. For this purpose, we collect the name, contact details such as e-mail addresses and telephone numbers as well as job role and address. We also gather information about which ENNHRI meetings and events you were interested in / you took part in and we store this information on our server, in the contact database. Likewise, communications with you, especially emails, are stored on our mail server.
If you are participating in ENNHRI meetings or events we will ask you for the consent to be listed on the participants list with your name, organization and e-mail address. You can refuse to be shown on the participants list at any time.
The participation data is also accessible to other members, this helps for further knowledge sharing in between of the meetings and events. Other meeting and event participants might contact you directly.
You can at any time delete all your data on ENNHRI.org and in our contacts database by requesting us to delete all your data by writing to email@example.com.
We do not sell any data to third parties.
3. Your use of the data you have access to
A key to knowledge sharing is, of course, networking and we want to stimulate exchange and direct contact among our members and external partners. You may come across various information while accessing ennhri.org and members area, including personal data of others to which you have access to on ENNHRI.org and any data (presentations, screenshots, documents etc.) which has been shared on ENNHRI.org and at meetings.
You may only use these for your own learning and knowledge building around the discussed topics. You are strictly prohibited to use ennhri.org Members Area platform any of the gathered data for marketing or commercial purposes. The transfer of any data, which you have accessed through ENNHRI’s Members Area or which you gathered in one of our meetings and events, to third parties without having explicit consent is prohibited.
4. Data controller
The data controller for the data gathered via the above-mentioned channels is ENNHRI A.I.S.B.L., having its registered offices at Rue Royale 138, 1000 Brussels (Belgium).
5. Storage period
ENNHRI will normally store its Members’ data during the full period of Membership. ENNHRI may retain personal data of a Member who is deregistered, including all correspondence or request for assistance addressed to ENNHRI, in order to be able to respond to any questions or complaints which would be addressed to it after deregistration, and in order to comply to all applicable laws.
6. How to modify / delete data
The Member, may, at any time, have access to their personal data online on Members Area and correct them by using their username and password.
The Member, may also request access, ask for rectification and for deletion of all their personal data, except those which ENNHRI would be legally obliged to retain, from ENNHRI’s database by addressing a written request, to the data controller at the following address: Rue Royale 138, 1000 Brussels (Belgium).
ENNHRI will take all necessary steps to satisfy such request with expediency.
All questions or requests you may have regarding this policy and the processing of your personal data may be addressed to:
Rue Royale 138, B-1000 Brussels